Complete NDIS Pricing Guide: 2025 NDIS Price Limits and Funding Arrangements

July 21, 2025

If you’ve recently started your NDIS journey—or even if you’ve been navigating it for a while—you’ve probably heard terms like price limits, support catalogue, or NDIS Pricing Arrangements. At first glance, it can all feel a bit overwhelming.

But the good news? You don’t need to know everything at once. This guide is here to walk you through the basics of how NDIS pricing works, what the key documents mean, and how to feel more confident using your funding.

Whether you’re new to it all or simply looking to understand things more clearly, you’re in the right place.

What is the NDIS Pricing Guide?

The NDIS Pricing Arrangements and Price Limits (previously known as the NDIS Price Guide) is a document created by the National Disability Insurance Agency (NDIA). It exists to help participants and providers understand how supports and services under the NDIS are priced and delivered.

In short, it sets out the maximum amounts (called price limits) that registered providers can charge for different supports funded through the NDIS. These limits are in place to ensure services are fair, consistent, and good value for participants.

If your NDIS plan is managed by the NDIA or a plan manager, your providers are required to follow the set pricing rules. If you’re self-managing your plan, you have a bit more flexibility—but it’s still a useful reference when deciding what’s reasonable.

Why Price Limits Matter

These limits are designed to safeguard your funding and ensure fair pricing. By setting a cap on what can be charged, the NDIA ensures that participants aren’t paying more than they should for essential supports like personal care, therapy, or community access.

That said, it’s also important to know that the prices listed in the guide are maximums—you can always negotiate a lower rate with your provider if that suits your plan and needs. Especially if you’re self-managing your funding or working with a local NDIS Provider in Sydney, there’s room for open conversations around flexibility.

The Support Catalogue: What It Is and Why It Matters

Alongside the pricing guide, the NDIS Support Catalogue plays an important role. It’s essentially a full list of all the supports that providers can claim through the NDIS system. Each support item is coded and described, with notes about things like:

Whether price limits apply
What types of claims are allowed (e.g. travel time, non-face-to-face work)
Whether it falls under Core, Capacity Building, or Capital support

For providers, it helps with lodging payment requests. For participants, it’s a helpful way to understand what kinds of services are available to them and how their funding can be used.

How Are Price Limits Set?

Each year, the NDIA runs an Annual Pricing Review. This review looks at a mix of real-world data, participant and provider feedback, economic research, and expert input.

From this, they decide whether price limits should be adjusted. It’s all about ensuring the pricing reflects what it actually costs to deliver quality, sustainable services, while also making sure supports remain accessible and fair for participants.

Most major updates take effect each year on 1 July, but the NDIA can also make changes throughout the year if needed.

The NDIA also employs the following to keep pricing fair and balanced:

Independent expert panels
Industry benchmarking
Working groups that include participants, families, and providers

This collaborative process ensures the system continues to improve and better meet the needs of everyone involved.

Example of Pricing Updates in Action

As part of the NDIA’s ongoing commitment to fairness and inclusivity, they’ve recently appointed an independent expert to review how music and art therapy are priced—comparing these supports to other allied health therapies. This kind of review helps make sure every support, no matter how creative or unique, is treated fairly in the system.

Support Worker Rates – What to Expect

If you’re receiving daily support or personal care through your plan, you may be wondering how support worker rates under the NDIS are determined.

These rates depend on several key factors:

The type of support being provided
No matter if it’s a weekday, weekend, or public holiday
Support worker’s qualifications, training and experience
The complexity of care (e.g. standard vs. high intensity)

Again, these are guided by the pricing arrangements, which set the maximum rates for these services. It’s okay to ask your provider how these rates are applied and what they include.

Can Prices Be Negotiated?

Yes—they can. Even though the NDIS sets a cap, participants can negotiate lower rates with their provider. This is particularly relevant if you’re self-managing your funding or working with smaller, community-based providers who may offer more flexible arrangements.

For many participants working with a local NDIS disability services provider, especially in places like Sydney, these discussions are part of building a service relationship that’s transparent, respectful, and focused on your goals.

Why This All Matters

At the heart of the NDIS is choice and control—and understanding how pricing works is part of that. When you understand how supports are priced and what you’re entitled to, you’re in a stronger position to make decisions that suit your life.

You’re not expected to figure it all out at once. But by learning the basics of the NDIS price guide 2025, understanding the Support Catalogue, and knowing that pricing is reviewed and updated with your needs in mind, you’re already taking an empowering step forward.

For Participants in Sydney

If you’re based in Sydney, you’ll find many experienced NDIS providers who are up to date with the latest NDIS pricing arrangements. These providers can guide you through your options, help you plan your supports, and ensure your funding is being used in a way that supports your goals.

The most important thing is that your provider communicates clearly, listens to your needs, and respects your right to understand where your funding goes.

Helpful Resources & Downloads

If you want to explore the official NDIS documents for yourself, here are the most current (2025–26) versions:

These are regularly updated, so it’s a good idea to check back now and then, especially around July when the new financial year begins.

Final Thought

Navigating the NDIS takes time, and understanding funding and pricing is just one part of the journey. But you’re not alone, and you don’t need to become an expert overnight.

Take things step by step. Ask questions. Reach out to providers who are open and transparent. And most importantly, remember that this is your plan, your life, and your path forward.

You’re doing better than you think—and the more informed you are, the more empowered you’ll feel.

NDIS Support and Coordination in Sydney

If you’re looking for a trusted NDIS disability services provider in Sydney, Concept Care Disability Solutions (Concept Care) is here to support you. We offer personalised, compassionate care with experienced support workers and a dedicated coordination team to help you make the most of your NDIS plan. Whether it’s daily living support, community access, or coordination, we’re here to walk the journey with you.

Call us today on 1800 266 237 to discuss your care needs

Complete NDIS Pricing Guide: 2025 NDIS Price Limits and Funding Arrangements